DRAFT ONLY AS WORK SHEET OUTLINES

DRAFT ONLY AS A WORK SHEET OUTLINES FOR THE PREPARATION OF THE UPCOMING OFCC ANNUAL CONVENTION ON JUNE 9, 2013. SOME NAMES ARE TENTATIVE SUBJECT TO ACCEPTANCE AND CONFIRMATION. AMADO YORO, OFCC PAST PRESIDENT CO-CHAIR, ANNUAL CONVENTION OFCC Annual Convention Committee =====00000====== STEERING COMMITTEE 2013 OFCC CONVENTION COMMITTEE CONVENTION COMMITTEE 2013 GENERAL OVERALL CHAIR Jean Jeremiah CONVENTION CHAIRMAN Jake Manegdeg PROGRAM/LOGISTICS & PUBLICITY Jun Abinsay, Amado Yoro NOMINATION & ELECTION Danny Villaruz. Larry Ramirez LEGISLATIVE Atty. Rhoda Yabes Alvarez SOCIAL ACTION Dr. Ariel Agcaoili BUDGET Lucy Pascual WAYS & MEANS Eddie Agas, Sr. FOOD & ENTERTAINMENT & PC SYSTEM Danny Villaruz and Eddie Agas, Sr, Jesse Pascual RESOLUTION Charlene Cuaresma & Jake Manegdeg ADMINISTRATION POLICY Dr. Ignacio Torres MEMBERSHIP & UNIT ORGANIZATIONS Baybee Hufana Ablan BALLOTING/CANVASSING/TALLY Al Sabangan, Art Abinsay, Ilalo Parayno, Ben Cabreros, William Cudal, Angie Santiago, Cora Salvador, Agnes Malate COORDINATING SPEAKERS & PANELISTS Name a volunteer- SECRETARIAT, COMMITTEE REPORTS, CREDENTIAL Julius Soria, Vanessa Pulido, Rose Aquino ALOHA & LEIS Loida Yamamoto, Miss Oahu Filipina SECURITY/PARKING Eddie Bueno PARLIAMENTARIAN/LEGAL COUNSEL Atty. Daisy Lynn B. Hartsfield [Volunteers needed/must able to attend at least 6 committee meetings] Flow Chart-------------- A. Venue: Philippine Consulate Social Hall Date: June 9, 2013 Delegate Fee: Theme: Speakers: Food/Catering Security Committee Reports due date B. Set a weekly Committee Meeting/Every Wed/begins April 3 Progress Report as we meet Suggested dates Meeting #1-April 3 Meeting #2- April 10 Meeting #3-April 17 Meeting #4-April 24 OFCC BOARD MEETING -APRIL 28 Meeting #5 -May 1 Meeting #6-May 8 Meeting #7-May 15 Meeting #8-May 22 OFCC BOARD MEETING -MAY 26 Meeting #9-May 29--Committee Report Due/collating Meeting #10 - June 5-FINAL/WRAP UP Recommend a budget for Committee meeting: $7.00 per person Average of 14 attendees 14 x $7.00 = $98.00 Rounding up=$100.00 per meeting Estimate ONLY $1000.00 for 10 Committee meetings C. THINGS AND ITEMS TO PREPARE Essential Items include but not limited to Name tags Folders Easle Writing pads and pencils Paper clips, rubber band Stapler, stapples Marking pens Scotch tapes Portable printer and xerox paper supplies Toilet papers Leis Condiments for snacks, paper plates, paper cups, napkins, forks, spoon, paper goods, and related Bottled water, cases of soda, and other drinks Extra desserts, voluntary donation others D. DEADLINES/TIMETABLES March 11 is the 90 days before the day of the June 9 OFCC annual convention Convention Committee's initial move in all preparation; April 10 is the 60 days before the day of the June 9 convention======this time is the mailing General Notice to all OFCC unit members with specific forms: Renewal membership, Nomination form, delegate form, with official cover letter signed by the OFCC president and the OFCC Convention Chair these forms must be mailed to all membership mot later than April 25- a 45 days before the day of the convention==== May 10, a 30 days before the day of the convention=====all proposed amendment/s to the bylaws be submitted May 26, a 14 days before the day of the convention [OFCC regular board meeting this day]. all fees, must be submitted: membership renewal fee, delegates fee; nomination form; resolutions not later than 6pm May 26. Must RECEIVED May 26, 2013 6pm: All renewal, delegates fees and nomination form, written resolution - E. OTHERS 1. In charge of parking lots: Hawaii Baptist Academy and the Philippine Consulate 2. Volunteers Lanai set-up, early bird manpower F. SEQUENCE OF THE PROGRAM OF THE DAY 2013 Annual Convention Sunday, June 9, 2013 Philippine Consulate General Social Hall THEME ???????????? CONVENTION AGENDA/PROGRAM 7:30 AM Registration of Delegates 9:00 AM Call to Order by OFCC President, Jean Jeremiah National Anthems Opening Prayer Welcome Remarks by 2013 Convention Chair, Jake Manegdeg Initial Report of the Registration & Credentials Committee- Appointment of Convention Officers Parliamentarian – Atty. Daisy B. Hartsfield Timekeeper – Larry Ramirez Marshals – Eddie Bueno, Cesar Fajardo, Louie Funtanilla, Ador Quijano, Rizal Fernandez Adoption of 2013 Convention Agenda Approval of the 2012 Convention Minutes - Julius Soria President’s Report - Jean Jeremiah Treasurer’s Report - Vanessa Pulido Committee Reports 1. Standing Committees a. Ways & Means- Eddie Agas, Sr. b. Membership-Baybee Hufana Ablan c. By-Laws-Davelyn Quijano d. Budget –Lucy Pascual e. Administration Policy- Dr. Ignacio Torres f. Task Force on Youth –Julius Soria g. Social Action-Dr.Ariel Agcaoili h. Council of Past President - Maria Etrata 2 Special Committee Reports a. Miss Oahu Filipina – Armi Oliver Farinas b. Legislative Action- Atty. Rhoda Yabes Alvarez c. Health Services – Rossi Patton d. Special Projects-Amado Yoro e. Rapid Response - Eddie Agas, Sr. f. Sports - Eddie Bueno g. Publicity- Amado Yoro h. Community Liaison/Outreach-Ben Cabreros g. Implementation/Resolution- Jake Manegdeg 10:00 AM Close of Delegate Registration 10:05 AM Final Report of the Registration & Credentials Committee – 10:30 AM Panel Discussions: 1---- 2.--- 3.--- 11:30 AM LUNCH Luncheon Speaker, 12:45 PM Resumption of Convention Report of the Nominations Committee - ELECTION Election Tally Announcement of Election Results by Election Chair 3:00 PM Adjournment Prepared by Amado Yoro 41 OFCC CURRENT MEMBERS AS OF MARCH 13, 2013 [Listing from the OFCC Stationery] 1. Annac Ti Caoayan 2002 2. Annak Ti Kailokuan Iti America 3. Annak Ti Sinait Iti Hawaii 4. Bulacan Circle & Associates 5. Cabugao Sons & Daughters Assn of Hawaii 6. Cagayan Valley Association of Hawaii 7. Calayab Association 8. Candonians of Hawaii 9. Divine Word College of Laoag College Alumni Assn of Hawaii 10. Fil-American Citizens League 11. Filipino Business Women Association 12. Filipino Women's Civic Club 13. Gumil Hawaii/Daproza 14. Gumil Hawaii/Saludes/Longboy 15. Gumil Oahu 16. Hawaii Filipino Women's Club 17. Ilocos Norte College of Arts & Trades Alumni Assn of Hawaii 18. Ilocos Surian Association of Hawaii 19. International Filipino Society of Hawaii 20. JCI Hawaii Filipino Junior Chamber 21. Kalayaan Philippines Hawaii International 22. La Union Circle of Hawaii 23. Lunarians of Hawaii 24. Magsingal Association of Hawaii 25. Narvacan Association of Hawaii 26. Pasuquinio Association of Hawaii 27. Philippine Cultural Foundation of Hawaii, Inc. 28. San Nicolas Goodwill Foundation [Damilians] 29. Sarrat Association of Hawaii 30. Sinait National High School Alumni Assn of Hawaii 31. The Filipino Hotel Workers Organization 32. The Primary Care Providers of Hawaii 33. The Marcos Town Association of Hawaii 34. TMI Timpuyog Dagiti Mannurat nga Ilokano Global 35. Tri-Star Line Group 36. United Bacarreneos of Hawaii 37. United Group of Home Operators 38. United Laoagueneos of Hawaii 39. United Vintarianians of Hawaii 40. Vigan Association of Hawaii & Associates 41. Vintar Ohana International